Sunlight is the best tool a citizen has. In Indiana, the Access to Public Records Act, known as APRA (Indiana Code 5-14-3), gives you the right to inspect and copy most government records. You do not need a lawyer and you do not need a reason. Here is how to do it.
What counts as a public record
A public record is generally any material created or kept by a government body in connection with public business. That includes emails, contracts, budgets, meeting minutes, reports, and more. Some records are exempt, such as certain personnel, security, or legal items, but the default is that records are open.
Step by step
- Identify the right body. Figure out which office holds the record: the city, the county, a specific department, or the school corporation.
- Be specific. Describe the record clearly. Include dates, names of documents, and subjects. A focused request gets a faster answer than a vague one.
- Put it in writing. Email or a written letter creates a record of your request. Keep a copy and note the date you sent it.
- Ask to inspect or to receive copies. Inspecting records in person is usually free. Copies may carry a reasonable fee set by law.
- Keep it simple and polite. You are exercising a legal right. A courteous, clear request works best.
A simple request template
Under the Indiana Access to Public Records Act, I am requesting to inspect and receive copies of the following records: (describe the records, with dates and details). Please let me know the cost of copies before fulfilling the request. If any part is denied, please cite the specific exemption. Thank you.
What to expect
The agency must respond within the timelines set by state law. They may provide the records, ask for clarification, or deny part of the request with a legal reason. If you believe you were denied improperly, Indiana has a Public Access Counselor
